Extreme Calendaring

Coordinating a calendar is a challenge at the best of times.  Multiple calendars – well – it’s time to bring out the heavy drink or at least the good chocolate.

I coordinate the calendar needs for 3 busy executives, 2 directors and manage multiple conference rooms.  Not to mention division wide meetings.

When everything goes well, calendar coordination is that moment when you listen to an orchestra who has performed the most difficult piece of their lives flawlessly.  Everyone knows it – the director, orchestra members and the audience. Everyone is flying so high, no one wants to re-enter the mundane world.

On a bad day – enter the gremlins of the calendar.  Buggy software, bi-polar executives and people who demand that, I the admin magically, against all the laws of physics, produce something that can’t possibly exist - 25 hours in a 24 hour day.  Those are the days, I sit muttering at my monitor.  People are afraid to enter my cube – with good cause – for fear that my brand of insanity might be contagious.

Calendaring is not for the feint of heart.  An admin must strong of heart, canny of mind and tenacious.  Willing to wallow in the mud and muck so you can fly on those wonderful days.

RESPECT THE MEETING NOTICE!

MEETING – an assembly or conference of persons for a specific purpose or event.

There is nothing more frustrating than having set up a meeting 45 days ago, then finding out the day of the meeting that two of the principle players couldn’t be bothered to participate.  They accepted, but never chose to change their status so that alternative arrangements could be made.

This particular meeting had already been rescheduled 4 times.  All participants tell me it is imperative to have said meeting.  My boss, who was at the right time at the right place, was made to look bad.  Which in turn made me feel crappy.

I get it, plans change.  People get busy.

For Pete Sakes! Check your calendar and be courteous.  Decline the meeting if you aren’t coming.